What to Write in a Letter of Resignation – Sample & Examples

What to write in a Letter of Resignation: Your employer will get a resignation letter informing them that you will be quitting your employment. It formalizes your leave from your current position and can be written as a printed letter or electronic communication.

What to Write in a Letter of Resignation

What to write in a Letter of Resignation

It's critical to quit graciously and professionally while leaving your work. You do not, however, need to provide a comprehensive explanation. Instead, keep your message or email short and sweet and stick to the facts. What to include in your letter is as follows:

What to say in a Letter of Resignation


Your Intent to Resign: Before filing your resignation, give your employer ample notice, produce a professional resignation letter, and be prepared to move on. You should begin your letter by stating that you are resigning.

Your Last Day of Employment: Resignation letters provide information on the employee's plan to depart, as well as the final day of employment and additional requests or specifics. This benefits both the employer and the employee.

An Offer to Assist with the Transition: Resignation letters frequently include an offer to assist with the transition by finding or training a successor. Both the employee and the employer will leave the situation with a sense of closure, respect, and amicability.

Your Contact Information: Include your personal contact information so the firm may easily get out to you.


Complaints or criticisms of the company or coworkers should not be included in resignation letters. Keep it straightforward, stick to the facts, and don't whine. However, because you may need a reference from the employer, it's critical to depart on a nice note.

Set a Specific Date - Make a firm departure date and don't share or send a letter unless you're certain you want to go. Examine your company's notice-giving rules and procedures. Even if you're convinced, your boss will ask you to go right away, provide enough notice and offer to assist train any workers who will take over your responsibilities.

Thank Them for the Opportunity - Take this chance to thank the organization for any positive parts of your encounter with them. Individuals who feel you value them are more inclined to compliment you. If it is a difficult situation, try to develop at least one positive thing to say about your employer or the organization.

Try Not to be Negative - It's possible that you worked under the most inept or negative employer conceivable. Try not to say anything unpleasant about your boss in writing. Your resignation letter is not a private document and may be shared within the company. When a prospective employer conducts a background check, or you want a reference, your supervisor will most certainly remember the humiliation.

Due to a scheduling conflict, a sample What to write in a Letter of Resignation is provided:

What to write in a Resignation Letter

Mariana Rodriguez
1234 Main Street
Anytown, CA 12345

September 1, 2020

Annette Lee Director, Human Resources
Mama Mia's Ristorante
123 Business Rd.
Business City, NY 54321

Dear Ms Lee,

Complaints or criticisms of the boss or coworkers should not be included in a resignation letter. Keep things simple, stick to the facts, and don't be a whiner. However, because you could require a reference from the employer, it's critical to depart on a nice note.

My last day will be September 15, 2020. I wanted to let you know how much I enjoyed my time at Mamma Mia's and how grateful I am for the chance. My coworkers and bosses, who have become like family to me, will be missed. You have a lovely establishment, and I will always remember the two years I worked for you warmly.

I regret in advance for any trouble my resignation may give you or the rest of the team. Please let me know if you need any assistance in locating a replacement. I might be able to recommend someone to you. Also, please do not hesitate to ask if you need me to pick up alternative shifts till my last day because you want to test my replacement.

Thank you for your patience in this situation. I wish you great success and hope to keep in touch with you.



Mariana Rodriguez

Stay at Home Parent Resignation Letter Example

Your Name
Your Address
Your City, State Zip Code
Your Phone Number
Your Email


City, State Zip Code

Dear Mr./Ms. Last Name,

I'm writing to inform you that I'm resigning from my employment at XYZ. My wife has been at home with our kid, as you know, and her maternity leave is coming to an end next month. So I've opted to stay at home with our infant while my wife returns to work to ease the adjustment.

Despite the many fantastic years I've had with XYZ, I'm looking forward to taking on a new challenge: being a stay-at-home father. I'll miss my career and the wonderful individuals I've had the opportunity to work with over the years.

Thank you so much for all of the possibilities and experiences you've given me throughout my stay here. I appreciate your patience and support, and I wish everyone the best of luck in the future. I hope we can keep in touch in the future and have a mutually productive work relationship.

Yours truly,


Your Signature (hard copy letter)

Your Typed Name

During or After Maternity Leave, a Sample Resignation Letter

City, State Zip Code


City, State Zip Code

Dear Ms. Manager,

Accept my resignation, which will take effect on September 30, 2018. As you are aware, I gave birth to my second kid in August and have opted not to return to work following my maternity leave. So, for the time being, I intend to stay at home with my children.

Please accept my sincere gratitude for your patience. Please let me know if there is anything I can do to help at this time of change. I'm available via phone and email, and I'd be pleased to come into the office for a day to pass along any contacts, emails, or information you require.



Your Signature (hard copy letter)

Firstname Lastname

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