Sample Voluntary Resignation Letter Template with Examples

A Voluntary Resignation Letter will assist you in drafting a polite and acceptable resignation letter, regardless of the circumstances of your departure. A resignation letter, in general, should be a brief letter informing your employer that you are quitting your position and the firm. An abdication letter like this will help you maintain a good relationship with your employer and manager by making a strong and positive last impression and still training you to go on.

Voluntary Resignation Letter

How to write Voluntary Resignation Letter?

Since, the intention of writing a resignation letter is to inform the HR department, bosses, and teammates that you will be leaving your current role, it should be brief. Please keep in mind that it can create some anxiety for the boss trying to find a replacement. As a result, it's critical to promptly notice (check the contract for details), such as two or four weeks, which is commonly known as a minimum amount of time. It is courteous to deliver this letter ahead of time (especially as required by the contract). It takes at least two weeks in most cases.

Tips for writing a voluntary Resignation Letter

After you've quit the organization, you can still agree to draught transitional papers or exchange your personal email address if questions arise. You have complete control over how helpful you wish to be.

Ask questions - You can also have any questions in your messages, such as where to leave work materials or questions about your benefits.

Don't whine or vent - It is inappropriate to express dissatisfaction with coworkers, supervisors, or the organization in a resignation letter. However, keep in mind that you will need a reference from the people who will read this letter in the future, so be courteous.

Keep the letter to a minimum - A resignation letter should be straightforward, concise, and concentrated. There's no need to detail why you're leaving; instead, keep the letter professional rather than personal.

Use business letter format - Make sure the message is written in the correct business letter style. For example, have a header with the name and address, the employer's name and address, and the year.

Before sending, proofread and double-check your work - Before submitting the message, make sure to proofread it carefully.

Before departing from an organization, any employee should officially express his or her resignation in writing. If you are an employee, you must apply for your resignation before leaving your position. The individual should notify the organization in writing, by letter or email, of his intention to leave. Security guards have the option of submitting their dismissal letter to the HR officer directly. They may even send a letter of resignation to their reporting security officer.

Voluntary Resignation Letter of security guard

April 28, 2020

Randell Jennings
ABC Security Agency
7400 Security Ave
Rockville MD, 20007

Dear Mr. Jennings,

Consider this letter of resignation from the rank of a security guard, which will take effect in two weeks. May 15, 2020, will be my last day at ABC Security Agency.

During the next two weeks, I am available to assist you in every manner to ensure a smooth transition. Assisting in the recruitment and preparation of my successor is part of this. If there's something important you'd like me to do, please let me know.

It has once again been a joy to be a member of your organization.

Best regards,


Ross Geller

A Letter of resignation due to sickness is a formal letter written to inform an employer of an employee's intention to resign due to health concerns. When a person has to quit their work due to sickness, they can not provide the usual two weeks' notice.

Voluntary Resignation Letter due to COVID-19

Richard Hanes
124201 Black Street
Tampa, Florida 313789

Date: February 7, 2020

David Green
Director of Marketing
ABC Marketing Solutions
756 Crossroads Blvd
Tampa, Florida 313769

Dear Mr. Joey,

Please consider this letter as official notice of my resignation from ABC Marketing Solutions as an assistant marketing coordinator, effective February 17, 2020.

As you are aware, I just took time off work due to multiple doctor's appointments. Unfortunately, I was diagnosed with Severe COVID - 19, limiting my ability to fulfill my job duties. As much as it pains me to leave this business, I believe it is in my best interest to take a break and focus all of my energies on regaining my health.

I am thankful for my time with the organization and all of the resources given to me through my time here. Again, thank you for your patience, and please let me know if there is anything I can do to assist with the transition between now and my last day of work.



Richard Hanes

This voluntary termination letter sample is addressed to an employee who wishes to resign from an organization. The letter repeats and validates the information supplied by the employee in her resignation letter before going through business regulations.

Letter of Voluntary Resignation Letter to Employee


[Company Name]

Attn: [Manager/Supervisor]


[City, State, Zip Code]

Dear [Name of Manager / Supervisor],

The object of this letter is to inform you that as of September 1, I will be retiring.

I've been with [Company Name] for a long time. I've had a lot of different experiences while working for this organization. I've grown a lot, worked to the best of my abilities, and had a lot of help from many wonderful people at the firm. Furthermore, I am proud to have worked for this organization.

Retirement is a new step of my life for me, and it will take some time to adjust. Nonetheless, I am looking forward to my golden years. I'll miss being a part of a band.

Before my last day, I am more than happy to give my assistance in any way. And do not hesitate to ask me if you have any concerns after I have left. Thank you so much for all of the beautiful memories you've given me.



[Written Signature]

[Typed Name]


There's no reason to feel bad about progressing through life's stages. The term "voluntary resignation" refers to a decision made of one's own free will. Unlike involuntary resignations, there is no burden on the employee to quit. In the same vein, when someone resigns, voluntary dismissal systems can be used. A resignation letter serves as a sufficient means of notifying your employer of your need to leave and helps to maintain a positive working relationship between you and your employer. Resignation letters are usually treated as legal papers and filed in the employee's records by the human resources department.

Voluntary Resignation Letter Template in PDF and Word

Voluntary Resignation Letter of Security Guard

PDF | Word

Voluntary Resignation Letter due to COVID-19

PDF | Word

Letter of Voluntary Resignation Letter to Employee

PDF | Word

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