Resignation Letter with Reason [Sample & Example]

You need to create a resignation letter with Reason while switching jobs from one firm to another. It helps you with corporate relationships and colleague bonds, which you formed throughout your career. Additionally, when you write a resignation letter, you allow the employer enough time to plan your withdrawal correctly. It is a notice letter that gives you enough courage to leave a job professionally and appreciably. It is the epitome of politeness and allows your exit publically.

resignation letter with Reason

Format of a Resignation Letter with Reason

Here is the format of writing a resignation letter.

  1. Date
  2. Address of Resignee
  3. Address of Employer
  4. Declaration of resignation
  5. Departure Date
  6. Reason for Departure
  7. Thanking Section
  8. Signature

A resignation letter is a document that is essential in exit situations. The letter contains a particular time in which the position will come to an end in near future.

How to write a resignation letter with Reason?

  1. Use simple and direct language.
  2. Use a proper format or layout.
  3. Use only professional language.
  4. Provide all the details of your resignation.

Sample Resignation Letter with Reason for Leaving Examples

There are various reasons to write a resignation letter. Before writing a resignation letter make sure that you fulfill the following points:-

  • It is best to speak to your boss before handing over a resignation letter. It will help you to avoid later awkwardness with your boss and colleagues. You can even send this letter to the human resources department of the company.
  • There are great chances for asking for a LOR in the future from your employer. This will even make you eligible for applying for a job in the same firm in the future. Keep your behavior positive while talking. Be very clear about the reasons for resignation.
  • Write the letter in a proper formal format. Including the date, a header with the employer’s name and address, and your name and address will make your letter addressable. You should proofread the letter before sending it.

Here are some examples which will help you to create your resignation letter properly and formally. Here are letters as a sample, resignation due to family reasons, higher studies or relocation. You must write it carefully as per the examples to avoid any later consequences.

Resignation Letter Sample for Family Reasons 

From,
Stephan Salvatore
Old Street
Mystic Falls
XXX-XXX-XXXX
stephansalvatore@gmail.com

May 31, 2021

To,
Infosys
Director, Managing Head
XXX Consultant
Near Forensic Forest
Mystic Falls

Dear Sir,

I am submitting this letter to inform you that I am leaving the job of a software engineer in a month. Although I have submitted to the service policy and rules of the company, some serious family reasons compelled me to leave this job. My last working day for the company will be June 30, 2021. In this period, I assure you that I will complete the pending works before I leave. If I can take an assessment of my colleagues, please let me know.

I thank you for all the opportunities and support that you provided me at the time of my service. I have enjoyed great times with the company. I’ll be grateful if you understand my reasons.

I wish great endeavors to the company in the future.

 

Sincerely,

Stephan Salvatore

Resignation Letter Sample Due to Relocation

From,
Stephan Salvatore
Old Street
Mystic Falls
XXX-XXX-XXXX
stephansalvatore@gmail.com

May 31, 2021

To,
Infosys
Director, Managing Head
XXX Consultant
Near Forensic Forest
Mystic Falls

Dear Sir,

I am submitting this letter to inform you that I am leaving the job of a software engineer in a month. Although I have submitted to the service policy and rules of the company, the relocation of my family has compelled me to leave this job. My last working day for the company will be June 30, 2021. In this period, I assure you that I will complete the pending works before I leave. If I can take an assessment of my colleagues, please let me know.

I thank you for all the opportunities and support that you provided me at the time of my service. I have enjoyed great times with the company. I’ll be grateful if you understand my reasons.

I wish great endeavors to the company in the future.

Sincerely,

Stephan Salvatore

Resignation Letter Sample Due to Higher Studies

From,
Stephan Salvatore
Old Street
Mystic Falls
XXX-XXX-XXXX
stephansalvatore@gmail.com

May 31, 2021

To,
Infosys
Director, Managing Head
XXX Consultant
Near Forensic Forest
Mystic Falls

Dear Sir,

I am submitting this letter to inform you that I am leaving the job of a software engineer in a month. Although I have submitted to the service policy and rules of the company, I have decided to continue my studies and proceed with an MBA.

My last working day for the company will be June 30, 2021. In this period, I assure you that I will complete the pending works before I leave. If I can take an assessment of my colleagues, please let me know.

I thank you for all the opportunities and support that you provided me at the time of my service. I have enjoyed great times with the company. I’ll be grateful if you understand my reasons.

I wish great endeavors to the company in the future.

Sincerely,

Stephan Salvatore

Conclusion,

There are some important reasons for a resignation letter. Firstly through this letter, you are showing your courteous behaviour as a responsible employee by informing your employer that you will be leaving your current job role at the company. It is a trend these days that people grab new occupations and seek new opportunities. This letter allows your employer to talk to you about your departure frankly during the process.

There are various situations, where your letter will allow your employer to settle all accounts or guarantee on your name. The company may require time to advertise your position and recruit a potential employee for it. Another purpose is to provide a written record for your resignation. The document can be used later for different objectives, including determining why staff depart or keeping legal records.

Resignation Letter with Reason in PDF and Word

Resignation Letter Sample for Family Reasons

PDF | Word

Resignation Letter Sample Due to Relocation

PDF | Word

Resignation Letter Due to Higher Studies

PDF | Word

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