How to write a Resignation Letter – Resignation Letter Format

Resignation Letter Format: A resignation letter is a document that informs your higher authorities about your departure from the company. It formalizes your leaving from the company by an email message or printed letter.

How to Write a Resignation Letter

When it comes to resignation letters, the common belief is that the shorter, the better. There is no need to go into great detail about why you are resigning. Instead, be straightforward, professional, and layout any pertinent details regarding the termination procedure.

Here are some pointers on how to write a resignation letter:

  • Be clear and to the point - say you're resigning right away in the first paragraph (or even the first sentence)
  • Keep it professional - don't use it to vent, abuse, or criticize the firm or other employees.
  • Give notice of your last day – specify the date until which you are willing to work.
  • Provide details about the transition - you might volunteer to assist in searching for a successor or promise to complete certain projects and responsibilities before your last day.
  • Make careful to reread and spell check the letter before sending it to ensure that all information is correct and there are no errors.
  • Obtain legal counsel — Depending on the nature of your employment; you may choose to seek legal advice on your resignation process.

Resignation Letter Format

  1. Date - (on which you are submitting the letter)
  2. Address -( company name followed by street, city, and zip code)
  3. Addressee -( the authority whom you are addressing)
  4. Resignation details -( make sure you mention the resignation clearly)
  5. Date of leaving current employment
  6. Reasons for your departure -(it's optional if you want to let them know then give acceptable reasons)
  7. Thanksgiving -( a note of thanks to manager or authority for the opportunity they gave you)
  8. Signature

Resignation Letter Format Best Practices

It's critical to remember what you should and shouldn't do when delivering your resignation letter to your supervisor. The following are the most crucial elements to remember and recommended practices to follow.

Be sure to:

  • Send a paper copy with your signature as well as an email copy.
  • Talk about the last elements of your task (the last few days on the job)
  • Offer to assist in the transition of the position to another employee within the firm.
  • Give the appropriate amount of time's notice (the number of days will be listed in your original employment agreement)
  • Prepare your workstation and personal belongings in case your employer wants you to depart right away. 

Try to avoid:

  • Criticizing the firm or any of its employees
  • For the remainder of your notice period, refusing to come in and work (unless you are asked not to come back)
  • You're bragging about a fantastic new employment opportunity you discovered.
  • Avoiding your boss and refusing to discuss the transfer plan
  • Trying to get coworkers to resign as well
  • Disseminating rumors or false information

Template of a resignation letter

If you resign from your job, then resign professionally that doesn't include a lengthy explanation; keep it simple and focus on the facts in a perfect format.

Resignation Letter Template

From,
[Your Name]
[Your Street Address]
[Your City, State/Province, Country]
[Your Phone Number]
[Your Email Address]

[Today's Date]

To,
[Employer Contact Name]
[Employer Title]
[Employer Company Name]

Dear [Employer Contact Name],

[First paragraph: I'm writing to give you formal notice of my departure from The Company. My final day will be two weeks from today, on January 19, 2018. .]

[Second paragraph: I appreciate your support throughout my time at The Company, and this was not an easy decision to make. Over the last five years, I have accumulated invaluable experience, training, and expertise. It's been a joy working with you and your staff.

[Third paragraph: Please let me know if there is anything I can do to assist you at this time of change. I wish you continued success as your firm expands. .]

 

Sincerely,

[Image of Signature]

[Your Name]

Relocation Resignation letter

Moving from the city you are living in now? And want to leave the job and find the new one? Then make a letter to the higher authorities of the company based on this sample letter.

From,
Christi Steve
ABC Main Street
Other towns, CA 34568
XXX-XXX-XXXX
christisteve@gmail.com

May 10, 2021

To,
Clanin jobs
Director, Human Resources
XXX Industries
ABC Business Rd.
Business City, NY 12345

Dear Mr.Clanin,

The reason for this resignation letter is to notify you that I will be resigning my position with XXX Company two weeks from now, on June 1, as I am relocating to the cosmopolitan area shortly.

I have to thank both being part of the team and the support provided to me during my employment. It has been a delight to work within the supportive, productive environment of the department, and I will miss the working experience with you here.

Please let me know If I can help assist with the transition for my colleagues. You can get me at the above address for any further information.

 

Sincerely,

Christi Steve

Further Education Resignation letter Format

Decided to study further by leaving the employment? Make sure you acknowledge the company about the resignation.

From,
Christi Steve
ABC Main Street
Other towns, CA 34568
XXX-XXX-XXXX
christisteve@gmail.com

May 10, 2021

To,
Clanin jobs
Director, the Editing section
XXX Magazine
ABC Business Rd.
Business City, NY 12345

Dear Mr.Clanin,

Please consider this letter as my formal resignation from XXX Magazine as an editing assistant. My last day of work with the company will be June 16. After that, I plan to have further education to pursue my interest in English Literature.

I have to thank both being part of the team and the support provided to me during my employment. It has been a delight to work within the supportive, productive environment of the department, and I will miss the working experience with you here.

If I can help assist with the transition for my colleagues, please let me know. Again, thank you so much for a wonderful experience with XXX Magazine. I have enjoyed working with you.

 

Respectfully yours,

Christi Steve

Leave a Reply

Your email address will not be published. Required fields are marked *