Sample Polite Resignation Letter with Format & Examples

Polite Resignation Letter: Resigning from a position that you have genuinely liked, where you have grown personally and professionally, and formed personal and professional connections, necessitates a unique resignation letter that appropriately reflects your sincere gratitude for your time with the organisation.

Funny Resignation Letter

Taking the time to compose a sincere statement expressing how much you appreciated your employment could help you move on in the best possible way.

The Best Way to Leave Your Workplace

There are a variety of reasons why you could feel it's time to leave a job. You could have been offered a promotion that you wouldn't have gotten at your present business, or you could have been given your ideal job. Some people quit because they are relocating to another place or because their family requires them to be the primary caregiver.

Regardless of the circumstances behind your left, it would be best if you always aimed to leave a job on good terms, and expressing yourself honestly will leave a great final impression on your management.

How to write a Polite Resignation Letter?

It's especially crucial to express oneself clearly when the employee has given you a lot of growth, and you've worked with people you consider mentors and friends. You'll want to be sure you leave an open door for future contact and convey your desire to offer your personal assistance to your co-workers. .


A professional and sincere resignation letter will assist you in leaving a position on a positive note. Make sure to include the below mentioned points while writing your resignation letter.

  • The date on which your resignation will take effect.
  • If your final pay check is not instantly deposited and you are not returning to work, what should the firm do with it?
  • Any concerns you may have about remuneration and perks
  • Details of your contact information (phone and personal email)

Resignation Letter Optional Elements

As you leave, including these items might boost favourable thoughts toward you. Next, tell the authority why you're quitting. There's no need to go into great detail, but a quick comment might be beneficial. Only give reasons for your resignation that are neutral or good.

  • Use this place to express your dissatisfaction with your current circumstances or to criticise the job you're leaving.
  • Please express your gratitude. It's appropriate to show gratitude for the chances you've had in your current position. You might talk about the talents you've picked up or the connections you've made throughout your time on the job.
  • Extend a hand of assistance. People frequently offer to assist with the transition at the end of resignation letters. This can help you maintain excellent relations with your soon-to-be-former boss and the rest of the organisation.

Polite Resignation Letter with Notice Period

Leslie Duran
Kanpur 4009

Date: May 15, 2019

Mr Caleb Schuster
Sweet Water Windows
5555 New Address Ln
Minnow, NY

Dear Mr. Schuster,

Please accept this letter as my resignation from my employment as Sweet Water Windows' office manager. Unfortunately, I cannot submit the needed notice due to recent events that have caused me tremendous worry.

On Wednesday, May 19th, I will have my last day of work at Sweet Water. That is two weeks from now, meanwhile I can also help you to get my replacement, I've been trying to resolve the issues that have been causing me so much stress; yet, no action has been made to resolve these concerns. I don't know what else to do but leave.

I've had a lot of fun working with you and my co-workers, and I've learnt a lot from your advice. I am willing to assist with the transition in the days leading up to my departure.

Thank you very much for your patience.

Best wishes,


Leslie Duran

Polite Resignation Letter due to Personal Reasons

August 15, 2019

Luis Rodriguez, Director of Sales
Atlantis Solutions, LLC.
90876 Business Loop Highway
Madeira, CA 16386

Dear Mr Rodriguez:

I'm writing to let you know that I'll be leaving Atlantis Solutions 28 days from now. While I've liked working on your team, I need to leave my position to focus on some serious personal difficulties. September 12, 2019, will be my last day.

I am appreciative of all of the possibilities that have come my way. Please permit me to do everything I need to guarantee a seamless transition once I leave. I feel numerous team members would be excellent candidates for my role, and I would be willing to assist with searching for an external successor.

I'd want to express my gratitude for the opportunity to work for Atlantis Solutions once more. I hope we can continue in touch, and I wish you and Atlantis the best of luck in the future.



Jennifer Chow

Polite Resignation Letter to the manager

Ross Chow
5153 Macadamia Lane
Madeira, CA 161385

Date: August 15, 2019

Ms Fran Braden,
Director of Sales
Larry and Keets Financial Partners
90876 Business Loop Highway
Madeira, CA 16386

Dear Ms Fran Braden,

I'm writing to give Larry and Keets Financial Partners formal notice that I'll be quitting my position as Office Manager on July 31. I was just offered a position as an executive assistant at a tiny business, and after much thought, I'm delighted to take this next step in my career.

I'm appreciative of the opportunity I've had over the last four years working on the Operations team. Working at such a brilliant firm and contributing to Larry and Keets' objective of providing greater financial support for senior workers has been a fantastic experience.

Please let me know if there is anything I can do to help you with this transition.



Ross Chow


Change is terrifying, as can leaving a familiar environment. However, change may be quite beneficial. Change means meeting new people, making new friends, and discovering new things. If you believe it's time for a change, go into that instinct. First, determine why you're feeling this way and whether it's time to try something new. Then, when the time is right, you'll have a well-defined path (it will never be perfectly laid out though).

Polite Resignation Letter in PDF and Word Format

Polite Resignation Letter with Notice Period

PDF | Word

Polite Resignation Letter due to Personal Reasons

PDF | Word

Polite Resignation Letter to the Manager

PDF | Word

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